Privacy Policy

The Mediatop Academy website is owned and operated by Mediatop Advertising Ltd, a company registered in Cyprus, which acts as the Data Controller for the personal data collected and processed through this website.

This Privacy Policy explains how Mediatop Academy collects, uses, stores, protects, and processes personal data when you visit our website, submit a form, request information, register interest in a seminar or training programme, or communicate with us.

By using the Mediatop Academy website, you acknowledge that you have read and understood this Privacy Policy.

We are committed to protecting your personal data and processing it lawfully, fairly, transparently, and only for specific and legitimate purposes.

1. Who we are

Mediatop Academy is operated by Mediatop Advertising Ltd.

For any matter related to this Privacy Policy or the processing of your personal data, you may contact us at:

Email: info@mediatopcy.com

Registered office: [Kerkyras 16 Agios Dometios, 2369, Nicosia, Cyprus]

Company registration number: [HE423004]

2. What personal data we collect

When you use the Mediatop Academy website, we may collect and process the following categories of personal data:

Personal identification details, such as your name and surname.

Contact details, such as your email address and telephone number.

Professional details, such as company name, organisation, job title, business activity, or training interest.

Seminar and training programme information, such as the programme you are interested in, your participation details, attendance information, and related communication.

Billing and payment-related information, where applicable, such as invoicing details, payment confirmation, and transaction-related records.

Information you provide through contact forms, registration forms, application forms, email communication, or other direct communication with us.

Technical information, such as IP address, browser type, device information, time zone, pages visited, referring websites, and website usage data.

Cookie and tracking information, depending on your cookie preferences and the technologies used on the website.

Where required for participation in specific training programmes, funded programmes, certification procedures, attendance records, invoicing, or administrative purposes, we may also process information necessary to complete the requested service.

3. How we collect your personal data

We may collect your personal data when:

You visit our website.

You complete a contact form.

You submit interest for a seminar or training programme.

You register or apply for a training programme.

You contact us by email, telephone, social media, or any other communication channel.

You subscribe to updates or request information.

You participate in a Mediatop Academy programme, seminar, workshop, or training activity.

You interact with our website through cookies, analytics tools, or similar technologies.

4. Why we process your personal data

We process your personal data for the following purposes:

To respond to your enquiries.

To provide information about Mediatop Academy seminars, workshops, training programmes, and educational services.

To manage registrations, applications, attendance, participation, and communication related to training programmes.

To issue confirmations, invoices, receipts, certificates, attendance records, or other relevant documentation.

To communicate important information before, during, and after a seminar or training programme.

To manage administrative, accounting, tax, legal, and regulatory obligations.

To improve the performance, security, and functionality of our website.

To protect the website against misuse, unauthorized access, fraud, or technical issues.

To send marketing or informational updates, only where we have a lawful basis to do so.

To comply with obligations related to funded, certified, or approved training programmes, where applicable, including programmes connected with the Αρχή Ανάπτυξης Ανθρώπινου Δυναμικού Κύπρου (ΑνΑΔ), if relevant to the specific programme.

5. Legal basis for processing personal data

We process personal data only when there is a valid legal basis under the General Data Protection Regulation.

Depending on the case, we may rely on one or more of the following legal bases:

Performance of a contract

We may process your personal data when it is necessary to provide a service you requested, such as managing your registration, participation, payment, or communication for a seminar or training programme.

Legal obligation

We may process personal data where it is necessary to comply with legal, tax, accounting, regulatory, or administrative obligations.

Legitimate interests

We may process personal data where it is necessary for the legitimate interests of Mediatop Academy, provided that your rights and freedoms do not override those interests. This may include website security, internal administration, service improvement, communication with interested participants, and protection against fraud or misuse.

Consent

We may process your personal data based on your consent, for example when you subscribe to receive marketing updates, accept certain cookies, or provide optional information. You may withdraw your consent at any time.

6. Training programmes, registrations, and certificates

When you register or express interest in a Mediatop Academy seminar or training programme, we may process the data required to manage your participation.

This may include communication before and after the programme, attendance records, programme material, invoicing, certificates, evaluation forms, and any necessary administrative documentation.

Where a programme is subsidised, approved, certified, or connected with a third party, public authority, funding body, partner organisation, trainer, or the Αρχή Ανάπτυξης Ανθρώπινου Δυναμικού Κύπρου (ΑνΑΔ), we may need to share specific information strictly for the purpose of managing participation, compliance, reporting, certification, or funding requirements.

7. Cookies and similar technologies

Our website may use cookies and similar technologies to operate correctly, improve user experience, analyse website performance, and support marketing activities.

Some cookies are strictly necessary for the operation of the website. Other cookies, such as analytics or marketing cookies, may require your consent before they are used.

Where required, you will be given the option to accept, reject, or manage non-essential cookies through the website’s cookie banner or cookie settings.

You may also control cookies through your browser settings. However, disabling certain cookies may affect the functionality of the website.

8. Marketing communication

We may send you information about Mediatop Academy seminars, programmes, services, events, or updates if you have requested such information, registered your interest, are an existing client or participant, or have given your consent where required.

You may opt out of marketing communication at any time by contacting us at info@mediatopcy.com or by using any unsubscribe option provided in our communication, where available.

We do not sell your personal data to third parties.

9. Who we share your data with

We may share your personal data only when necessary and only with appropriate safeguards.

Your data may be shared with:

Trainers, instructors, or programme coordinators involved in the delivery of a training programme.

Administrative, accounting, legal, or professional advisors.

Payment service providers, where payment is required.

Website hosting, email, CRM, analytics, forms, or IT service providers.

Public authorities, regulatory bodies, funding bodies, or certification bodies, where required by law or by the nature of the programme.

The Αρχή Ανάπτυξης Ανθρώπινου Δυναμικού Κύπρου (ΑνΑΔ), where applicable for approved or subsidised programmes.

Other third parties, only where required by law, necessary for the service requested, or where you have given consent.

All third-party providers are expected to process personal data securely and only for the purposes for which the data was shared.

10. International transfers of personal data

Some of the tools or service providers we use may store or process data outside the European Economic Area.

Where personal data is transferred outside the European Economic Area, we take appropriate steps to ensure that such transfers are made in accordance with applicable data protection laws. This may include the use of adequacy decisions, standard contractual clauses, or other lawful transfer mechanisms.

11. How long we keep your personal data

We keep personal data only for as long as necessary for the purposes for which it was collected.

The retention period may depend on the type of data and the reason it was collected.

Enquiry and communication data may be kept for as long as needed to respond to the enquiry and for a reasonable follow-up period.

Seminar registration, attendance, invoicing, and certification-related data may be kept for as long as necessary for administrative, accounting, tax, legal, funding, certification, or compliance purposes.

Marketing data is kept until you withdraw your consent or object to receiving further communication.

Technical and website analytics data is kept for a limited period according to the settings of the relevant tools used.

When personal data is no longer required, we will securely delete it, anonymise it, or restrict its processing where appropriate.

12. How we protect your personal data

We take reasonable technical, organisational, and administrative measures to protect personal data from unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include secure systems, limited access, password protection, controlled storage, internal procedures, and cooperation with trusted service providers.

However, no method of data transmission over the Internet or electronic storage can be guaranteed as completely secure.

13. Your rights

If you are located in the European Union or the European Economic Area, you have rights under the General Data Protection Regulation.

These rights may include:

The right to be informed about how your personal data is processed.

The right to access your personal data.

The right to request correction of inaccurate or incomplete personal data.

The right to request deletion of your personal data, where applicable.

The right to request restriction of processing.

The right to object to processing, where applicable.

The right to data portability, where applicable.

The right to withdraw consent at any time, where processing is based on consent.

The right not to be subject to a decision based solely on automated processing, including profiling, where applicable.

To exercise any of your rights, you may contact us at info@mediatopcy.com.

We may need to verify your identity before responding to your request.

We will respond to your request within the timeframe required by applicable data protection law.

14. Right to lodge a complaint

If you believe that your personal data has been processed in a way that does not comply with applicable data protection law, you have the right to lodge a complaint with the competent supervisory authority.

In Cyprus, the competent authority is the Office of the Commissioner for Personal Data Protection.

You may also contact us first at info@mediatopcy.com so we can review and address your concern.

15. Links to other websites

Our website may include links to third-party websites, platforms, or services.

We are not responsible for the privacy practices, content, or security of websites or services that are not owned or controlled by Mediatop Academy.

We encourage you to read the privacy policy of any third-party website you visit.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations, website functionality, or data protection practices.

The updated version will be posted on this page with a revised “Last updated” date.

We encourage you to review this Privacy Policy periodically.

17. Contact information

If you have any questions about this Privacy Policy, the way we process your personal data, or your rights, you may contact us at:

Mediatop Academy
Operated by Mediatop Advertising Ltd
Email: info@mediatopcy.com
Address:[Kerkyras 16 Agios Dometios, 2369, Nicosia, Cyprus]